6 ready-to-use messages
Farewell Thank-You Note Wording When Leaving a Job
Warm, professional farewell thank-you note wording for coworkers, managers, mentors, and the whole office when you leave a job.
Edited by Michael KahnUpdated
Heartfelt
Dear Team, As my last day approaches, I find myself thinking about all the moments that made this job worthwhile, and most of them involve the people in this room. Thank you for the laughs and for all the times you made hard days easier. I will miss you more than I expected. With gratitude, Ben
Dear Robert, Thank you for the mentorship you gave me over the past four years. You were generous with your time and honest in your feedback. I will carry what I learned from you into whatever comes next. With gratitude, Sophie
Warm
Dear Mia, We have had three years of shared deadlines and too much bad break-room coffee. Thank you for being the kind of colleague who always had my back without me having to ask. I am rooting for you hard, and I hope we stay in touch. Warmly, Carlos
Casual
Hi All, Today is my last day, and I wanted to send a quick note before I head out. Working with this team has been a real highlight of my career so far. Thank you for making it a great place to come to work. I will miss you all. Best, Daniel
Formal
Dear Ms. Adeyemi, I wanted to thank you personally before I go. You trusted me early on with projects I was not sure I was ready for. I am leaving a better professional than I arrived, and you deserve a great deal of the credit. With sincere appreciation, Lily Chen
Short & sweet
Dear Yemi, Thank you for everything. It has been a pleasure, and I hope our paths cross again soon. Best, Aaron
The note you send on your way out is often what people remember most clearly, and a warm farewell keeps professional relationships intact long after you have moved on. These examples cover the most common people you will want to thank, from the whole team to the one mentor who changed the way you work.
Common questions
Should I send farewell thank-you notes by email or in writing?
For most colleagues, email is practical and appropriate, especially if you want to include your personal contact information so people can stay in touch. For a manager, mentor, or close colleague who made a real impact, a handwritten note on your last day carries a lot more weight.
What should I avoid in a farewell note to coworkers?
Avoid anything that could read as negative about the company, the team, or your reasons for leaving. Keep the focus on gratitude and positive memories. This is not the moment for candor about frustrations, even if your relationship is close enough that it might seem okay.